Author Guidelines

Overview of the Journal of CSWB

The Journal of Community Safety and Well-being (CSWB) is a peer-reviewed publication that is positioned to be the authoritative global resource for high-impact research that spans all human service and criminal justice sectors, relevant to Canadian and international communities and professionals. The Journal of CSWB aims to attract a broad audience of multi-sector policy-makers, practitioners and researchers worldwide.

Types of Articles Considered

Currently, the Journal of CSWB aims to solicit and publish original works that may include Original Research (both Quantitative and Qualitative Studies), Social Innovation Narratives, Policy and Systemic Change Propositions, Random Control Trials and other Experimentation, Program and Horizontal Evaluations, Review Articles, Practice Guidelines, thought-provoking Editorials and Commentaries, and periodically includes lighter features as Food for Afterthought. Journal selections are solicited and presented in four closely inter-related, themed sections, which are detailed in the Journal's Aims and Scope

In the interest of advancing the knowledge base in this still-forming and multi-disciplinary field of collaborative CSWB, we are encouraging a wider range of article types than might other publications that serve more narrowly defined disciplines. For ease of reference, and to conform with established publishing standards for indexing purposes, we have organized this wider range of potential submissions into Article Type categories, as shown in Table 1 below, along with brief descriptions of the types and range of papers that are encouraged and welcomed by The Journal of CSWB (Note: target word counts for each type are shown in Table 2 further below).

Table 1 – Article Types Suitable for Publication in the Journal of CSWB

Article Type by
Indexed Category

Sub-Types and Full Range of Articles
Considered for Publication

Peer Review

Original Research

Full Reports:
Quantitative (QN), Qualitative (QL) and/or Mixed Method Studies, Random Control Trials and other Experimental Methods, Meta-Analyses

Short Reports:
Research Previews, Works-in-Progress or Under Development

Yes

 

Yes

Social Innovation Narratives

Program Evaluations, Horizontal Evaluations, Policy Propositions, Systemic Change and Reform Propositions, Promising and Emerging Practices, Informed Narratives on CSWB Trends and Issues

Yes

Practice Guidelines

Reports and Guidelines on Evidence-based or Evidence-informed Practices and/or Policy Frameworks in Support of Collaborative CSWB Models

Yes

Reviews

Review manuscripts provide concise and precise updates on the latest progress made in the field. This may include literature reviews which summarize already published works on the topic, or systematic reviews, which aim to provide a summary of current literature relevant to a research question

Yes

Commentaries

Reflective Pieces, Calls for Action, Critiques

No

Food for Afterthought

Well-developed and sufficiently scholarly opinion pieces, supported by studies if appropriate, and of a lighter or even humorous nature to provoke thought and dialogue

No

Editorials

Most often solicited by the Editors and are related to an article published in the same issue. They express the opinions and views of recognized experts

No

Letters to the Editor

Comments on papers previously published in the Journal of CSWB or on any other matters of interest to CSWB. Subject to decisions of the Editorial Board          

No

Ethical Policies

Authorship
Previous or Duplicate Publication
Sources of Support
Conflict of Interest

Authorship

Regarding authenticity of authorship, only those individuals who contributed directly to the intellectual content of the paper should be listed as such, with the implication that all of the following criteria have been met by the author(s) listed:

  • Contributed substantially to conception and design, or acquisition of data, or analysis and interpretation of data, or composition of the associated interpretation and/or narrative;
  • Drafted the article or revised it critically for important intellectual content;
  • Grants final approval of the version to be published; and
  • Agrees to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

Holding positions of administrative leadership, contributing clients, and collecting and assembling data, are not, by themselves, criteria for authorship. Other persons who have made substantial, direct contributions to the work but cannot be considered authors should be acknowledged with their permission in the Acknowledgments section of the article.

Previous or Duplicate Publication

In “Comments to the Editor”, during the online submission process, give full details on any possible previous or duplicate publication of any content of the paper. Previous publication of a small fraction of the content of a paper does not necessarily preclude its being published, but members of the Editorial Board need information about previous publication when deciding how to use space in the journal efficiently; they regard failure of full disclosure by authors of possible prior publication as a breach of ethics. Please send a copy of any document that might be considered a previous publication via email to the Editor-in-Chief.

Sources of Support

You are requested to identify who provided financial support for the conduct of the research and/or preparation of the article and to briefly describe the role of the sponsor(s), if any, in study design; in the collection, analysis and interpretation of data; in the writing of the report; and in the decision to submit the article for publication. If the funding source(s) had no such involvement, please state “The funding sponsors had no role in the design of the study; in the collection, analyses, or interpretation of data; in the writing of the manuscript, and in the decision to publish the results”. Sources of support for research, including funding and grants, must be identified within the Acknowledgements section of the manuscript.

Conflict of Interest Disclosure

A conflict of interest may occur when an author or an author's employer or sponsor has a financial, commercial, legal, or professional relationship with other organizations or with the people working with them that may exert an influence on that author's research. All manuscript submissions to the Journal must include the disclosure of any and all relationships that could be viewed as presenting a potential conflict of interest. Potential conflicts of interest in relation to the submitted manuscript could include consultancies, employment, fees & honoraria, grants, and stock or share ownership. Authors should include a relevant Disclosure Statement within the text of their article. If no conflicts exist, this should be explicitly stated.

Editorial and Peer Review Process

All manuscripts will be initially reviewed by the Editor-in-Chief (EIC), and if appropriate the paper will be assigned to a Section Editor. If the paper is judged to be suitable for possible publication, it will be sent to two or more external reviewers. Authors may indicate the names of up to 3 potential referees as well as those whom they wish not to review the paper. The Journal of CSWB is under no obligation to use these reviewers, and the suggested reviewers will be considered alongside other potential reviewers recommended by the editorial team. Any suggested peer reviewers should not have published with any of the authors of the manuscript within the past two years, should not be current collaborators, and should not be members of the same research institution. Recommended reviewers, and their contact information should be included in the “Comments to the Editor” upon article submission.

Manuscript Preparation

General Format
Abstract and Key Words
Text
References
Tables
Figures

General Format

Manuscripts should be in Microsoft Word format. PDFs are not accepted. Write the body of the manuscript as concisely as possible, adhering to the word limits specified for the given manuscript category. Double space all text, including the references and figure legends, and allow adequate margins.

For section and subsection headings, please use the heading styles built into your word processing template. Headings are numbered, to a maximum of three levels:

LEVEL ONE HEADING
Level 2 Heading
Level 3 Heading

If further divisions of the text are required, use inline headings:

In-line Heading Level One: Paragraph text ....
In-line Heading Level Two: Paragraph text ....

Focus on the content rather than the look of a submission. Simpler is always better. Use a common typeface such as Verdana, Arial, Helvetica, or Times in a readable size (11 or 12 points is usually adequate). In running text, formatting other than the usual uses of italic, superscript, and subscript is discouraged. During the copyediting process all extraneous formatting will, in any case, be stripped from the file to ensure smooth intake into the layout program used by the page compositor.

All papers must contain the following items, when applicable:

  • Title Page
  • Abstract and Key Words
  • Text
  • Acknowledgements
  • Conflict of Interest Disclosures
  • References
  • Figure Legends
  • Tables

The first page (or title page) of the manuscript should include:

  • the title of the article (80 characters maximum, using sentence case);
  • the names of the authors (written as first name, initial(s) and surname);
  • the affiliation(s) for each author. For each affiliation, include the name of the department (if any), the institution, the city, and the province (if Canada, using the official postal abbreviation) or the state (if applicable) and country where the work was done. Use superscript Arabic numerals to indicate which are associated with which affiliations;
  • a shortened version of the title for use as a running header (no more than 60 characters, upper case);
  • the full name of the corresponding author, with postal address, e-mail address, and fax and telephone numbers;
  • acknowledgments of grant support and of individuals who were of direct help in the preparation of the study or the manuscript;
  • source(s) of support in the form of grants or funding;
  • full details on any possible previous or duplicate publication of any content of the paper (if applicable);
  • a word count for the text only (excluding abstract, acknowledgments, figure legends, and references); and
  • the number of figures and tables.

Abstract and key words

Include an unstructured abstract of no more than 250 words for Original Research articles, Social Innovation Narratives, Practice Guidelines and Reviews. The abstract highlights the main points of the article, outlines the results and conclusions and explains the significance of the results.

Do not include abstracts for Commentaries, Editorials, Food for Afterthought and Letters to the Editor.

After the abstract, list up to eight key words or phrases for indexing. The key words should be different than those used in the title. Present key words in one paragraph, separate by semi-colons, with a period at the end. Key words should only be included for Original Research, Social Innovation Narratives, Practice Guidelines and Reviews.

Text

Word Count: When submitting manuscripts, the following maximum word counts must be adhered to. The word count excludes Title Page, Abstract, References, Tables, and Figure Legends.

Table 2 - Target Word Counts for Each Article Type

Original Research:

 

  • Full Articles

3,000 words

  • Short Reports

1,500 words

Social Innovation Narratives

2,000 to 3,000 words

Practice Guidelines

2,000 to 3,000 words

Commentaries and Editorials

1,500 words

Reviews

1,500 to 2,500 words

Letters to the Editor

500 words

Food for Afterthought

1,000 to 2,000 words

Organization: Organize the text using the applicable structure from the list set out here:

Original Research: Introduction, Methods, Results, Discussion, Conclusions, Acknowledgements (if applicable), Disclosures, References, Tables, and Figure Legends. Note: The text of original research articles is usually, but not necessarily, divided into Introduction, Methods, Results, Discussion and Conclusions. The Introduction should state the purpose and summarize the rationale for the study. Please provide only pertinent references and do not review the subject extensively. The Methods section should describe subjects and justify sample size, as well as detailing the study methods applied. Give references to established methods, including statistical methods. The results should be presented in logical sequence and do not repeat data in the text that is provided in Tables or Figures. Estimates of dispersion (e.g., standard deviation, range, or confidence interval) and p-values should be provided. The Discussion section should summarize study findings, compare with existing studies, and describe what is novel about the paper. For Short Reports, the Discussion and Conclusions may be combined.

Social Innovation Narratives: Introduction, Text (include headings in the text body), Conclusions or Summary, Acknowledgements (if applicable), Disclosures, References, Tables, and Figure Legends.

Practice Guidelines: Introduction, Text (including headings in the text body), Conclusions or Summary, Acknowledgements (if applicable), Disclosures, References, Tables, and Figure Legends.

Commentaries and Editorials: Text (with limited or no subheadings), Acknowledgements (if applicable), Disclosures, References, Tables and Figures Legends.

Reviews: Introduction, Text (including headings in the text body), Conclusions or Summary, Acknowledgements (if applicable), Disclosures, References, Tables, and Figure Legends.

Letters to the Editor: Text (with limited or no subheadings), Disclosures, and References. Letters should have no tables or figures. Letters should be interesting, personal (when appropriate), and provide constructive analysis and/or criticism (if a review or in response to a paper published in the Journal).

Food for Afterthought: Text (with limited or no subheadings), Acknowledgements (if applicable), Disclosures, References, Tables and Figures Legends.

Spelling: Use Canadian spelling. In this context, “Canadian” spelling means using “–our” and “–re” word endings (“rigour,” “centre”) and doubled consonants in most verb forms (“signalling,” “modelling”). However, “–ize” and “–yze” are the preferred verb endings (“characterize” not “characterise” and “analyze” not “analyse”).

Abbreviations: Multi-word phrases used frequently (four times or more) in the text may be abbreviated if necessary. Introduce the abbreviation in parentheses after the first occurrence of the phrase, and then use the abbreviation at the second and subsequent appearances. Note that, with respect to introducing and using abbreviations, the abstract, main body of the article, and each figure and table are considered entirely separate entities, and the abbreviation rule applies to each entity separately, except that in the abstract and figures, abbreviations can be introduced even if the abbreviated phrase is repeated only once or twice.

Abbreviations for units of measurement may be used without explanation. Abbreviations used in figures must be defined in the figure legend. In tables, strive for a balance between readability and space saving through abbreviation. 

Units of Measurement: Measurements are to be metric. For numbers, please use words for numbers up to nine and numerals thereafter (e.g., six patients, 10 patients). For measurements, use numerals (e.g., 2 kg, 8th percentile, 5 hours). In tables, specify the units for a column or row in the column or row stub rather than in every entry in the column or row.

References

This part of the report provides the bibliographic information for each and every source cited.

The Journal of CSWB uses APA, 7th Edition, as its consistent reference style. Sample references for citation formats of the most prevalent types of material cited can be found at https://apastyle.apa.org/style-grammar-guidelines/references/examples.

Reference Lists should follow the body of the paper and be organized consecutively in alphabetical order, following the prescribed APA (7th Edition) format.

Some Quick Reference Tips on Using APA in The Journal of CSWB:

  • For source citations in the body of the text, use parentheses to cite author name(s) and publication date(s) in close proximity to and in the order in which they are first cited in the text.
  • Provide complete bibliographic data in the Reference List for each reference cited in the body, using established APA standards.
  • Cite the version of the article that you saw. If you viewed an article on the Internet, do not cite it as if it were a print one.
  • If a journal article has a DOI, include the DOI in the reference.
  • Include an “available from” note for documents that may not be readily accessible.
  • Cite symposium papers from published proceedings whenever possible. However, citations from verifiable conference presentations are also acceptable.
  • When citing an article or book accepted for publication but not yet published, include the title of the journal (or name of the publisher) and the year of expected publication.
  • Include references to unpublished material in the text, not in the references [for example, papers presented orally at a meeting; unpublished work (personal communication and papers in preparation)], and submit a letter of permission from the cited persons to cite such communications. Cite in parentheses in the text the name of the person and the date of communication when a reference to “personal communication” is used.
  • Obtain written permission of author(s) and publisher(s) to use any previously published materials (figures, tables, or quotations of more than 100 words) and attach with your License to Publish form.
  • Do not use ibid. or op cit.

Tables

Each table should be created in Word, typed on a separate page, and should have a legend at the top indicating the information contained. In Word, please use the table creation functions to properly define the rows and columns of the tables. The tables should appear at the end of the manuscript.

Authors are asked to keep each table to a reasonable size; very large tables packed with data simply confuse the reader. Similarly, try to minimize the use of abbreviations, and if abbreviations must be used, use well-known and accepted forms to minimize the need for the reader to constantly refer to the table legend. The same data should not be presented in both a table and a figure.

Tables are to be numbered using uppercase roman numerals (I, II, III, and so on) in the order in which they are cited in the article text. Tables should also have a title (above the table) that summarizes the whole table; it should be no longer than 15 words. Every table column and row should be provided with an explanatory title stub, with units of measure applicable to the row or column clearly indicated.

Tables must be formatted using the table tool in a word processing program to ensure that columns of data remain aligned when the file is sent electronically for review. Tables must not be embedded as figures or spreadsheet files.

Footnotes follow the table body and should be indicated using superscripted lowercase letters (a, b,c, and so on). The table legends come after the footnotes and should be as concise as possible. Tables (together with their footnotes and legends) should be completely intelligible without reference to the text.

All tables (including their associated title, footnotes, and legends) should appear in consecutive numerical order after the references and any figure legends. All tables will be placed close to their text citations during article layout. Make sure that each table is cited in the article text.

Figures

Format: Figures for reproduction should approximately fit within the typeset area of the journal. The following resolutions are optimal:

  • Black-and-white line drawings, 600–1200 dpi
  • Line drawings with some grey or coloured lines, 600 dpi
  • Illustrations and photographs, 300 dpi

Authors should supply electronic versions of the figure content in GIF, TIFF, or JPEG format. Other formats, such PDFs, may be used, but are not preferred. Drawings made in Microsoft Word and PowerPoint are discouraged, because the display of such drawings varies with the settings of each computer used to view the file. There is no guarantee that such figures will reproduce exactly as intended by the author. Save each figure in a separate file without its title or legend, and use simple file-naming conventions (for example, Figure1, Figure2A). Please note it is the responsibility of the author(s) to obtain permission from the copyright holder to reproduce figures or tables that have previously been published elsewhere. This usually includes a full bibliographic reference to the original publication and an acknowledgement that the material is reproduced with permission from the rights owner. This should be included in the figure and table legends for the article submitted to the Journal.

Submission: All figures are to be individually uploaded in the online submission process. Figures are not to be embedded in the article.

Figure Legends: Figures are to be numbered using Arabic numerals (1, 2, 3, and so on) in the order in which they are cited in the article text. If a figure has several panels, each panel should be identified using a uppercase alphabetic character (A, B, C, and so on). Each figure should have a title and an explanatory legend that clearly identifies the meaning of any symbols, arrows, numbers, or abbreviations used in the illustration. The legend should permit the figure to be understood without reference to the text. If the figure has been previously published, a credit line should be included and a permission letter supplied by the author with their “License to Publish” form.

Title and legend information for each figure should be included with the article text, grouped and placed at the end of the manuscript, after the reference list. All figures will be placed close to their text citations during article layout. Make sure that each figure is cited in the article text.

Permissions

Written permission must be obtained for material that has been published in copyrighted material; this includes tables, figures, and quoted text that exceeds 150 words. A copy of all permission forms must accompany the License to Publish agreement.